Feature Overview

Screenshots of a mobile inventory management app showing stock levels, product list with categories, and barcode scanning features.

Inventory that keeps up with your shop.

Track stock, sell in person, count the shelves and know what to reorder. One account on iPhone, iPad, Mac, Android and the web.

Mobile app screen showing details for 'Cold Brew Concentrate 32oz' with stock status, category, subcategory, location, inventory numbers, and options to buy, mark as, or sell.
Mobile app screen showing coffee order details, including quantity, unit price, and total revenue, with options to add to cart or save order.

Every item, from bought to delivered.

Items move through Bought ā†’ Received ā†’ Sold ā†’ Shipped ā†’ Delivered. Tell Inventory Now when you buy and when you sell, and the counts stay right. Received, shipped and delivered are optional, so use as much of the lifecycle as your business needs.

Add a category, location, date, cost and price, plus notes and custom fields named the way you talk about them. Lend gear out and take it back? Switch to a check-out / check-in lifecycle in Settings.

A smartphone screen displaying a barcode scanning app focused on a barcode label for Ethiopian Yirgacheffe coffee. The app instructions at the bottom read: "Place the barcode within the window to scan. The search will start automatically."
Screenshot of a mobile app interface for adding a new item with fields for item name, category, subcategory, location, date, extra fields, UPC code, SKU, and description. The top options include cancel and save buttons, and a smart scan feature. Bottom of the screen shows inventory status with in-stock, bought, sold, and realized amounts, all at zero.

Point the camera. The item comes up.

Scan a barcode and the item opens instantly. Scan something new and Inventory Now looks it up in a shared product catalog, with an AI fallback that fills in the name, category and photo. Smart Scan does the same from a product photo or label.

Generate your own UPCs and SKUs in one tap and export them for printing. Hardware scanners work too: tap the search bar and scan.

Smartphone screen showing inventory management app for Ethiopian Yirgacheffe coffee, with details on variants, stock levels, and locations.
Screenshot of a mobile app interface showing the 'Move Items' screen with options to move 36 items and toggle move costs, with 'Cancel' and 'Confirm' buttons at the bottom.

One product, every size and color.

Link items into a variant group: sizes, colors, storefront and warehouse. See the group's totals in one line, drag stock from one location to another, and hide empty variants when a shelf runs bare. Add a new variant from the group and it starts with the right name, category and price.

A mobile phone screen showing a shopping cart summary with items including a Colombia Huila 12oz coffee and a ceramic mug. The total cost is $51.00, with options to checkout or cancel the order.

A point of sale in your pocket.

Add items to the cart, apply tax, fees and discounts, and check out. Take the payment with Square Point of Sale, record it by hand, or save the order and settle up later. Every checkout becomes an order with a receipt.

Turn on Register Mode and any device becomes a quick, cost-free counter for staff.

Screenshot of a mobile app displaying an order receipt with a total of $64.00. The items include Ethiopian Yirgacheffe coffee, a ceramic mug, and vanilla syrup. The order was completed on September 14, 2026, at 9:22 AM, and the status is marked as complete. The screen shows section headers for sales order, items, totals, expenses, and details.
Screenshot of a digital receipt from Ridgeline Coffee Roasters, showing purchased items including Ethiopian Yirgacheffe coffee, a ceramic mug, and vanilla syrup, with a total of $64.00.

Every sale, tracked with true profit.

Each sale and purchase becomes an order. Add the customer and shipping details, attach expenses like postage and fees, and see the true profit on that order. Mark it complete and everything in it ships or is received in one tap.

Send invoices and receipts straight from the order, with your logo, item photos and your own footnotes.

Screenshot of a mobile app showing a refund order page with items list, quantity adjustment buttons, prices, and a large red 'Refund' button at the bottom.
A digital screenshot of a mobile app showing order details for a sales transaction. The order includes two Ridgeline Tees and one Canvas Tote Bag, with a total of $74.00, a partial refund of $28.00, and a net total of $46.00.

Refunds that don't rewrite history.

Refund an order in full or one line at a time. Say whether the goods came back to the shelf, add an extra amount for shipping or goodwill, and note the reason. The original sale stays as it was; the refund sits beside it, so your reports show gross and net and last month's revenue never quietly changes.

Refunds from Shopify and eBay arrive on their own. Every refund posts to QuickBooks as a refund receipt.

A mobile inventory management app with a barcode scanner scanning a package of Ethiopian Yirgacheffe coffee. The app displays product details, stock counts, and options to add or remove items.
A smartphone displaying a stocktaking report app with details of scanned items, warehouse count, and participant information.

Count a shelf, a room, or the whole store.

Start a stocktake, choose where you are counting, and scan. Counts add up as you go, and the session waits for you if you get interrupted. A barcode you have never stocked becomes a new item with its details filled in, so an empty account can walk a shelf and end with a full catalog.

Preview every discrepancy before you commit. Complete the session and Inventory Now adjusts the counts and keeps a report of what changed. Undo puts it all back. Prefer a spreadsheet? Export a count template, fill it in, and import it.

Smartphone screen displaying a stock management app showing a line chart of stock over time, sales rate, units sold, and stock details like days on shelf and on hand.

See how fast it sells, and how many days you have left.

Inventory Now watches every item's sales rate and turns your stock into days of cover. Set a low-stock threshold in units or in days, and get a push notification before you run out. Open any item for its sales rate, units sold, and stock over time at 7, 30 and 90 days.

Mobile app screen displaying sales and inventory reports, including inventory value, net profit, sell-through percentage, average sale order, revenue, cost, realizable profit, current inventory details, and navigation menu at the bottom.
Screenshot of a mobile app displaying a daily sales report, including data on sales, profit, purchases, and sales orders for September 13, 2026.

Profit, margins and value in one tap.

The summary shows what your inventory is worth, what you sold, and what you made, filtered by item, category, location, user or date range. Expense tracking turns gross profit into True Profit. Pro accounts get a daily activity email with everything that happened in the shop.

Computer screen displaying inventory management dashboard, showing integrations with Shopify, QuickBooks, and eBay, with status indicators and sync buttons.

Connect the right tools for your team.

  • Add Sub-users with varying levels of permission

  • Shopify ā€” two-way sync of products, counts and orders. Sell in the shop or online and both stay right. Push your catalog to Shopify in one tap.

  • eBay ā€” orders and listings import on their own, refunds included.

  • QuickBooks Online ā€” every sale, refund and expense posts as a receipt, ready for your accountant.

  • Square Point of Sale ā€” take card payments in person.

  • Dropbox ā€” automatic backups, image and file exports.

  • Developer API ā€” scoped API keys and a documented REST API for anything else.

Mobile app screenshot displaying user management options, including name, email, access levels, and deactivate button for a user named Sam Okafor, with save button at the bottom.

Every device, every person, one set of numbers.

Create an account and your inventory syncs to every device the moment it changes. Add sub-users with exactly the access they need: view only, register only, or full access without seeing your costs. Keep separate businesses in separate data sets.

Mobile app settings screen displaying options such as manage categories, currency symbol, data sets, import/export options, Dropbox synchronization, and item export.

Your data is yours.

Import items from a simple CSV template, edit on a computer and import again. Export a clean PDF, your order history, an inventory summary, item images and barcode sheets, all with filters. Automatic Dropbox backups keep a copy safe without you thinking about it.

Screenshot of an inventory management application on a laptop and a smartphone, displaying a list of items, quantities, prices, and status indicators.

iPhone, iPad, Mac, Android and the web.

One account, every screen. Native apps on iPhone, iPad, Mac and Android, plus a full web app for the office. Start a count on your phone and finish the paperwork at your desk.

Close-up of a laptop screen displaying API documentation for returning a list of inventory items, with parameters and JSON response example.

Developer API Access

A well documented and developer friendly API and scoped API Keys makes leveraging AI Agents or custom integrations a breeze.

More features coming soon! To see what Iā€™m working on or planning to add in the future, please click here.